Summer Sessions 2013: Registration

Summer Sessions

July 21–27, 2013 • Silver Bay, New York

Steps to Summer Sessions:
Registration and Other Essentials


Joy at Summer Sessions


Steps to Summer Sessions

If this is your first time to Summer Sessions, you might find that connecting with a seasoned Summer Sessions attender as a mentor will help to answer many of your questions. Here are the steps to follow to attend Summer Sessions:

  1. Dates: Decide your arrival and departure dates.
  2. Housing: Choose your housing preferences here.
  3. Financial assistance: Determine whether you need financial assistance; if so, apply following the steps outlined here.
  4. Registration: Fill out a registration form for each person attending Summer Sessions. Register . . .
    • By mail: Cut out and copy the registration form(s) in your May Spark, fill them out, and send them along with your registration fee to the NYYM office, 15 Rutherford Place, New York NY 10003; or
    • By email: Download registration forms using the link(s) below, fill them out and save them (see below), and send them as attachments to the NYYM office, [email protected]. Then pay by sending a check to the NYYM office or by using Paypal on the NYYM website.
  5. When Silver Bay YMCA sends you an acknowledgment of your registration, send a 25% deposit to Silver Bay YMCA.

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Click the following to download the adult registration form as a pdf file.
Click on the following to download the JYM registration form as a pdf file.

Please fill out one form for each person attending Summer Sessions. The form is an editable pdf file. This is how it works:

  1. click in the highlighted field for your name and type;
  2. then use the tab key to move to the next field, and so on for the text fields.
  3. Click in the check boxes to select these entries.
  4. If you need to start over, click RESET FORM at the bottom.
  5. When you have completed the form, click SAVE at the bottom and save it to your computer,
  6. then email it to the office at [email protected].

Registration Fees.

NYYM registration fees (not to be confused with the room deposit for Silver Bay YMCA) must be included with the completed registration form for everyone age three and older. Everyone (all ages) must be registered, even the under-threes.

Registration Fee Chart Until July 14 July 15–21 After July 21
Adults $40 $70 $80
Young Adults (18–35 yrs) $32 $62 $72
JYM Youth (3 yrs to 17 yrs) $20 $35 $40
Family Group—2 adults & all children under 18 in room with parents $77 $107 $117
Family Cluster—2 adults & all children under 18 with adult in each room $100 $130 $140
Per-day fee—applicable only to all those attending less than half session $19 $24 $30

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Accommodations at Silver Bay

Click the following to view a Silver Bay's room offerings and their prices.

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Helpful People for Summer Sessions

  • Display Requests: Karen Snare
  • Financial assistance: Helen Garay Toppins
  • Food-service coordinator: Martha Gurvich
  • General scheduling: Roseann Press
  • Golf cart coordinator: Angel Ramos
  • Greetings to absent Friends: Kathleen Lawson
  • Interest group proposals: Coordinating Committee clerks
  • JYM program: Melanie-Claire Mallison & Dawn Pozzi
  • Minute editor: Steven Davison
  • Off-campus: John Cooley & Miriam McGiver
  • Silver Bay liaison & audiovisual arrangements: Martha Gurvich
  • Special needs: Martha Gurvich
  • Worship sharing groups: Kate Lawson & Claire Simon

All registration questions: Helen Garay Toppins, [email protected]; 212-673-5750; NYYM 15 Rutherford Pl., New York NY 10003.

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Participant Expectations & NYYM Agreements

Our gathering at New York Yearly Meeting Summer Sessions is an opportunity to live the experiment of creating the blessed community. Like any community, we have agreements that guide our behavior toward each other and towards the whole body, ensuring safety and comfort for all of us. By registering for Summer Sessions, Friends are endorsing these agreements and we are all, younger and older, expected to abide by them. Parents are asked to speak with their youngsters about their behavior, and adults are asked to take the agreements seriously.

Given these agreements and the rules of staying on Silver Bay campus, Friends must restrict their tobacco smoking to those areas designated by Silver Bay (smoking is not allowed in guest rooms, for instance), and must refrain from the use of alcohol and illegal substances. If you engage in these activities, you (and possibly your family or guardian) may be asked to leave Summer Sessions.

  1. All attenders are expected to:
    • Observe safety precautions, such as maintaining contact between children and parents, guardians, or sponsors at regular intervals.
  2. Attenders under 18 years old are expected to:
    • register with Junior Yearly Meeting in the company of their parent, legal guardian, or sponsor;
    • cluster with (sleep in a room near to) their parent(s), guardian, or sponsor;
    • have a valid medical consent form signed by a parent or guardian (medical forms will be mailed to JYM registrants);
    • attend the activities of the JYM group to which they have been assigned.
  3. Parent(s), guardians, or sponsors for children under 18 years old assume responsibility for the safety and well-being of that person.
  4. If responsible for a child or to an adult, agree and commit to a specific bedtime and daily check in.
  5. If 18 years or older, register yourself and dependents with Yearly Meeting.

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On Your Way to Silver Bay

Adirondack Meeting, about an hour from Silver Bay, extends an invitation to Friends to visit meeting for worship on Sunday, July 21—a wonderful way to extend your knowledge of NYYM Friends and add a worshipful break to your journey. Worship, at 10:30 am, is programmed; refreshments and sharing follow. The meeting is at 27 Saratoga Ave., South Glens Falls NY 12803. For info, call Regina Haag, 518-793-3755.

Powell House is offering an On the Way to Silver Bay conference July 19–21, filled with visiting, playing, singing, and maybe even some work projects.

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Financial Assistance is Available

June 28 is the deadline for financial assistance requests for Summer Sessions. Friends requesting assistance should first ask your monthly meeting, quarterly, and regional meetings for support. Friends will be asked to send confirmation from their meeting about the amount that has been asked for and granted—even if it is zero. This process can be as simple as an email or note from your meeting’s clerk, or a more formal letter. No request for funds will be processed, and no funds will be disbursed, without this communication from your meeting.

Fill out the Financial Assistance section at the bottom of your registration form stating the amount you expect or hope to receive from your meeting. Then write in the amount you need from the Equalization Fund. Scholarships typically provide adults and children up to one-third the cost of lowest-priced housing, but may provide more, depending on the needs of the individual or family. If you have a physical condition that limits your mobility and your access to the lower-priced housing units, please give us that information on your form.

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Equalization Fund

The Equalization Fund uses contributions to help Friends with the cost of attending NYYM sessions. The registration form in Spark and on the NYYM website provides an opportunity for Friends to contribute to the fund.

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