Spring Sessions 2019
Nine Partners Quarter welcomes you to the 2019 NYYM Spring Sessions. These meetings, which carry on the business of the yearly meeting between the annual summer meetings, need the wide involvement of Friends to ensure that they reflect the diversity and depth of all our monthly meetings and worship groups. This spring we are again being warmly welcomed by Oakwood Friends School. All the sessions and committee meetings will be held on this beautiful campus. Below, please find information on registration, hospitality, youth programs, YM agenda and advance documents, and a detailed schedule.
We look forward to welcoming you to our region!
Registeration and Useful Information!
- Welcome message from the clerk
- Advance Documents and Session Resources
- Friday Program
- Committee Space
- Display Space
- Overnight Accommodations
Register online: You can register and pay online by clicking this link: REGISTER ONLINE.
Register by email or regular mail: You can download the registration form by clicking this link: DOWNLOAD.
Download note: If Google Chrome is your browser, the form may open in a new browser tab instead of downloading. If so, don’t fill it out in the browser—it won’t save your entries when you download it. Instead, mouse over the browser window's upper right hand corner in the black area until some icons appear and click on the down arrow download icon. A window should open with options for saving the file. If not, look for it to come in at the bottom left hand corner of your browser window. You can also print the form to pdf by clicking on the print icon and changing the printer to pdf in the print window.
Please rename the registration form to include your name, fill out the form, and either email it to [email protected] or print it out and mail it to NYYM, 15 Rutherford Place, New York, NY 10003. Please include a check made out to NYYM with “Spring Sessions” in the memo.
A message from the clerk
It is always a joy to gather at our own yearly meeting Friends school in Poughkeepsie, where we can mingle with young Friends over excellent meals in their dining room and enjoy the lovely campus environment. It all starts with loving, Spirit-led, communal labor together. The choices, the decisions, are the responsibility of all of us, not of any one or two or ten or twenty of us.
We have both important business matters to discern and inspiring reports to consider from the valuable work of Friends that goes on all the time across our entire area. The more who can join us, the better will be our decisions, which will affect all of us. We will have a new budget proposal to consider and there is a chance that we may begin to consider some yearly meeting structure revisions as well. Please consider joining us if you are able. Participant expenses are as you are able to pay, or as you are moved to spend if you are able to help by paying a little extra. Pay as led applies to all three of our gatherings: Spring, Summer, and Fall Sessions. Advance registration is important so that informed planning can be made with some accuracy. Please make a note in your calendars and try to join us if you can. We need input from as many of our Friends as possible!
—Jeffrey Aaron, NYYM Clerk
Friday Evening Program for teens and adults, 7:00-8:30 p.m.
We will begin our Spring Sessions with a Friday evening program on The Spiritually “Led” Part of “Pay as Led.” Sessions Committee is still working out the details of the evening, but Angela Hopkins (Ithaca) and Emily Provance (15th Street) will lead us in presentations and discussions of not only the financial considerations of being led, but also how Pay as Led is one part of the overall work of New York Yearly Meeting becoming more inclusive—age, race, class, and more. Please do plan to join us from 7:00-8:30 p.m. in the Oakwood Friends School auditorium (theater). Optional for hungry travelers: you are invited to join Oakwood students for dinner at 6:00. The cost is $8.00.
Youth Program (13 – 17 year-olds)
The theme for the youth program will be “Solutions for Our Planet!”
- Are you concerned about what is happening to the earth?
- Are you wondering what Friends are doing about climate change, security of our food, and the possibility of economic disruption and the breakdown of society?
- Are your parents coming to Spring Sessions?
If so, please come with them and become part of the Spring Sessions Youth Program. If your parents aren't coming to Spring Sessions, you may still be a part of this program with a parent-approved chaperone.
The NYYM Earthcare Working Group is eager to share with you what we know about solutions to world-wide problems of hunger, natural disasters, and their possible local effects. Together, we will tour the Oakwood School greenhouse and see the energy installations at the school. Then we will have a session to hear your thoughts about how Friends should be responding to the critical issues of our times. Saturday evening, we invite you to be part of the deliberations of the Witness Coordinating Committee as they plan for Summer and Fall Sessions. We anticipate that this will lead to your further involvement at Summer Sessions as we do our part to create a world that works for everyone. Friends have always made a difference in the world. This is your time to step into that role.
Children’s program activities will be planned as registrations are received
Medical Form for Children and Youth
A medical form must be completed for all children and youth attending sessions in addition to the registration form. The medical form is available on the NYYM website at www.nyym.org/sites/default/files/NYYM-Youth-Medical-Form-2018August.pdf.
Requests for committee meeting rooms should be directed to Karen Snare. Please make requests by March 20, 2019. Committee clerks should be aware that rooms will be scheduled only if we receive your request. Also, please remind your committee members to register to attend Spring Sessions!
Requests for display space should be directed to Fred Doneit. Please make requests by March 20, 2019.
Friday dinner is optional and not part of the Spring Sessions schedule – but you are welcome to join the Oakwood Friends School (OFS) students if your travel plans allow!
We have two breakfast options on Saturday and Sunday. Simple coffee, tea and muffins will be available for free in the registration area in Collins Library. If you need something more substantial, Continental Breakfast is available in the dining hall for $5 each day (bagels, cream cheese, toast, yogurt, granola, cereal, juice, milk, tea, coffee, fruit).
For Saturday lunch and dinner, we will join Oakwood’s boarding students in the dining hall for buffet meals. Sunday you may choose an optional bagged lunch if you’d like to get on the road. OFS always has vegan and gluten free options at each meal. See the registration form for prices.
We have four options for your overnight accommodations.
First, you can just plan your preferred stay on your own.
Second, we have reserved a block of rooms at the Red Roof Inn (.4 mile from campus) for $79.99 per night. All rooms have 2 queen beds. Call 845-462-7800 and tell them you are with the Quaker Group. REGISTER SOONER RATHER THAN LATER.
Third, Nine Partners Friends are welcoming overnight guests. Please contact Jean Doneit with your specific needs regarding hospitality (allergies, etc.). Home hospitality requests will be honored on a first-come, first-served basis, and cannot be guaranteed, especially after the registration deadline of March 20, 2019.
Finally, we have a VERY limited number of dormitory rooms at Oakwood. Contact Karen Snare for more information if you are interested in staying on campus. (Please know the rooms are not accessible.)
We ask participants to consider their environmental impact when attending any NYYM gathering. Carpool with other attendees from your area, for instance, using the most fuel-efficient vehicle of the group. Bring a travel mug and water bottle with you—some even bring their own utensils and plates! Bring a warm sweater, so that we don’t have to turn up the heat in the entire building for the comfort of two or three people. Instead of printing out the advance documents, save them to your computer or tech device and read them electronically. If you do print them out, be sure to share! Return your nametag holder when you last leave the venue, so it can be used again. Whatever ways you can think of to lower your carbon footprint, to reduce and reuse, will be greatly appreciated.
We have many opportunities for participants to volunteer. Please consider spending a few hours of your time (or more!) to help us host the Yearly Meeting Sessions. We primarily need folks to open their homes to our participants. Many of our attenders cannot afford to stay at a motel and so they depend on our generosity in sharing our living spaces. As noted above, Jean Doneit is coordinating host offers and hospitality requests. She has questions for you to fill out either way. If you are interested in any of the other volunteering opportunities (greeters, registration table, microphone runners, clean up, etc.) please contact Melanie-Claire Mallison at [email protected]— she has a volunteer Google doc to share.
Registration is due Wednesday, March 20th
Register online: You can register and pay online by clicking this link: REGISTER ONLINE.
PLEASE NOTE, we are asking for a “Suggested Registration Fee” in an effort to make our yearly meeting sessions more affordable. Those who can pay more than the suggested amount are encouraged to do so, via the Equalization Fund donation line, to help offset costs for others who might find it a hardship to pay the suggested fee.
Please do not let money stand between you and attending Spring Sessions! Pay what you can for registration and meals, and request Equalization Funds for what you cannot pay.
All who feel led to attend will find welcome among us.
You will be able to pay your registration fee and meal costs electronically via the online registration process. If you would like to pay by check, checks should be made payable to “NYYM” with the note “2019 Spring Sessions” in the memo line, and mailed to the NYYM Office; 15 Rutherford Place, New York, NY 10003.
Driving to Oakwood Friends School
22 Spackenkill Road Poughkeepsie, NY 12603
Oakwood Friends School Travel Instructions: www.oakwoodfriends.org/about/travel-directions/
MapQuest and Google Maps both have adequate directions. They may bring you from the south by Route 9D instead of Route 9. This is slightly shorter but more complicated.
If you would like written directions, contact Karen Snare.
Metro North and Amtrak both stop in Poughkeepsie. To arrange to be met at the train station, please contact Karen Snare.
All of these are along South Road (Route 9). Use your favorite online search engine to get the best price!
Red Roof Inn. (0.4 miles from campus) See above for info about blocked rooms
2349 South Rd, Poughkeepsie, NY 12601
Hampton Inn (walking distance)
2361 South Road, Poughkeepsie, NY 12601
Courtyard by Marriott (about one mile from campus)
2641 South Road, Poughkeepsie, NY 12601
Holiday Inn Express (about 1½ miles from campus)
2750 South Road, Poughkeepsie, NY 12601
Host Task Group members are standing by to assist you!
Melanie-Claire Mallison ([email protected])
If you have questions about registration, please contact Helen Garay Toppins, [email protected] or 212-673-5750
For questions about hospitality, contact Jean Doneit
For general questions on campus logistics and meeting spaces, transportation, directions, or the nearest motels, contact Karen Snare
During the weekend of Spring Sessions, if you find yourself lost on the way, or need to contact the Host Task Group for other reasons, you may call Don Badgley, Karen Snare, or Dare Thompson (see your NYYM Yearbook for contact information)
Friday Evening, April 5, 2019
6:00-8:45p.m. Registration; Collins Library
6:00 p.m. Optional for hungry travelers: you are invited to join Oakwood students for dinner. The cost is $8.00.
7:00-8:30p.m. We will begin our Spring Sessions with a Friday evening program on The Spiritually “Led” Part of “Pay as Led.” Sessions Committee is still working out the details of the evening, but Angela Hopkins (Ithaca) and Emily Provance (15th Street) will lead us in presentations and discussions of not only the financial considerations of being led, but also how Pay as Led is one part of the overall work of New York Yearly Meeting becoming more inclusive—in age, race, class, and more. Please do plan to join us from 7:00-8:30 p.m. in the Oakwood Friends School auditorium (theater).
Saturday, April 6, 2019
8:00-9:00a.m. Registration, display set-up, and continental breakfast; Collins Library
8:00a.m.-9:00p.m. Youth Program throughout the day
9:00-9:45a.m. Meeting for Worship; Lane Auditorium
10:00-11:45a.m. Children’s Program
10:00-11:45a.m. Meeting for Worship with a Concern for Business; Lane Auditorium
12:00-1:00p.m. Lunch; Cafeteria
1:15-6:00p.m. Children’s Program
1:15-3:15p.m. Meeting for Worship with a Concern for Business; Lane Auditorium
3:30-4:45p.m. Committee Meetings [Section 1]
5:00-6:15p.m. Committee Meetings [Section 2]
6:15-7:15p.m. Dinner; Cafeteria
7:30-9:30p.m. Coordinating Committees
(Coordinating Committees are welcome to begin meeting over dinner.
Please let us know if you would like to take advantage of this option.)
Sunday, April 7, 2019
7:45-8:45a.m. Registration and continental breakfast; Collins Library
8:45a.m.-12:00p.m. Children’s and Youth Program
8:45-9:45a.m. Meeting for Worship; Lane Auditorium
10:00a.m.-12:00p.m. Meeting for Worship with a Concern for Business; Lane Auditorium
12:00-1:00p.m. Lunch; Cafeteria (Box lunches will be available, so Friends can grab-n-go)
1:00-2:00p.m. Clean up, pack up displays, and head home!
Sessions Documents & Resources