Coordinating Committee Weekend 2019

Friday, January 25, 2019 - 7:00pm to Sunday, January 27, 2019 - 2:00pm
Powell House
524 Pitt Hall Rd
12136 Old Chatham , NY


Dear Friends –

All New York Yearly Meeting Friends are warmly invited to join Coordinating Committee members and other Friends at Coordinating Committee Weekend at Powell House. It is scheduled for the weekend of January 25-27, 2019. You can check it out at


This annual weekend is for centered sharing of concerns and ideas to advance the work of Friends throughout our Yearly Meeting and in our monthly meetings. There will be time for meetings of our coordinating committees where everyone is welcome to observe what these groups do without needing to make any commitment to committee membership. There will be reports from individual committees about their work. There will be plenary sessions at which ideas are presented and common concerns are shared and discussed both in large and small groups. No business decisions are made at Coordinating Committee Weekend except in the committee meetings. The plenary sessions are for the purpose of centered sharing and for discerning as a unified body of Friends how to move our work forward together in the Light.


All Friends from NYYM are encouraged to take part in the entire weekend or any part. This year, we will be discussing how other yearly meetings are structured to do their work in their committees, working groups and with individual appointees, and how their processes might work for us. Come to offer your ideas or just to listen and learn. You will enjoy sharing in the creative process or silently holding others in the Light as they discern the way forward. Powell House needs you to register so they can plan for your room and board, but there are no expenses other than Powell House room and board. There is time for worship together each morning in the Powell House library, and the opportunity Sunday morning to gather with Old Chatham Friends in their beautiful new meeting house across the street.


Welcome, Friends!


Jeffrey Aaron, Clerk, NYYM


CC Weekend 2019 Schedule



7:00 – 8:30 dinner, clean up

8:40 – 9:40 centering, intros: name, meeting,

What Quaker work does Spirit lead you to do?



7:30 – 8:00 optional worship in library

8:00 – 9:30 breakfast

9:30 – 11:20 CC meetings #1

11:30 – 12:30 plenary #1: Presentation on YM structure: ideas,

Structure in other YMs: Emily Provance

12:30 – 2:00 lunch, clean up

1:40 – 2:40 work for Powell House, free time

2:50 – 5:50 CC meetings #2

6:00 – 7:30 dinner

7:40 – 9:40 small group reflections, leadings, responses to morning plenary



7:30 – 8:00 optional worship in library

8:00 – 9:30 breakfast, clean up

9:40 – 10:40 plenary #2 Follow up from discussion groups: What did we hear?

New growth ideas, leadings, what is missing, what is next?

11:00 – 12:00 MFW at Old Chatham for those who wish

12:30 – 2:00 lunch, departures


Room assignments:  

General Services Dining Room Pitt Hall
Witness Dining Room Anna Curtis Center
Ministry Old Chatham Meetinghouse
Plenaries Pitt Hall Ball Room


Small groups:

1 – Dining room
2 – Library
3 – Living room
4 – Ball room
5 – Ball room
6 – Dining Room