Shrewsbury & Plainfield
Half-Yearly Meeting
Handbook & Calendar

A radical faith.
A simple witness.

Contents

CONSTITUENT MONTHLY MEETINGS

MANASQUAN
Adult Class: 10:00 A.M.
Worship and First Day School (Ninth to Sixth Months): 11:00 A.M.
2257 Meetinghouse Road (Routes 35 & 524 at Rt. 35 Circle)
P.O. Box 522
Manasquan, NJ 08736
(732) 701-0826
Email: rfulton [at] comcast.net
Clerk: Emily H. Fulton

NEW BRUNSWICK
Worship & First Day School: 10:30 A.M.
Worship 7th & 8th Months: 9:30 A.M. (No FDS)
109 Nichol Avenue
New Brunswick. NJ 08901
(732) 846-8969
Email: landr100 [at] gmail.com
Clerk: Robin Gowin

RAHWAY & PLAINFIELD
Worship & First Day School: 10:30 A.M.
225 Watchung Avenue
Plainfield, NJ 07060
(908) 757-5736
Email: info [at] PlainfieldQuakers.org
Clerk: Alex Ridgway clerk [at] PlainfieldQuakers.org

SHREWSBURY
Worship & First Day School: 10:30 A.M.
Route 35 at Sycamore Avenue
P.O. Box 92
Shrewsbury. NJ 07702
(732) 741-4138
Email: gayedelman [at] verizon.net
Clerk: Gay Edelman

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CALENDAR FOR 2010

SATURDAY, MARCH 27

Spring Sessions of Half Yearly Meeting
To be hosted by  New Brunswick MM

The usual schedule of the sessions:
(subject to adjustment by the HYM Clerk in conjunction with the host meeting):

•   9:30 . . . . . Registration, Fellowship. Worship Sharing
• 10:00 . . . . . Meeting for Worship
• 11:00 . . . . . Ministry and Counsel Committee
• 11:45 . . . . . State of the Meeting Reports (2)
• 12:30 . . . . . Lunch
•   1:30 . . . . . State of the Meeting Reports (2)
•   2:45 . . . . . Business Session

Nominating Committee presents nominations.

Business Session has rotating topic on Religious Education, Peace & Service, Ministry, and Property (Building and Grounds).
Each Meeting reports on the topic for the particular session.
The Half Yearly Meeting Clerk to contact Monthly Meeting Clerks with the topic prior to the session.

HYM Clerk names a convener of the HYM Nominating Committee from the names sent by the Monthly Meetings.

JULY

Manasquan Annual "Friendly Fair"
Customarily held on the second Saturday: of the month.
Sale of baked goodies, fancy goods, plants, used toys, books, jewelry, games, hot dogs & burgers.

SEPTEMBER

Fall Sessions of Half Yearly Meeting
Exact date to be determined, to be hosted by Rahway & Plainfield MM.

The usual schedule of the sessions
(subject to adjustment by the HYM Clerk in conjunction with the host meeting):

•   9:30 . . . . . Registration. Fellowship, Worship Sharing
• 10:00 . . . . . Meeting for Worship
• 11:15 . . . . . Ministry and Counsel Committee
• 12:30 . . . . . Lunch
•   1:30 . . . . . Speaker/Program
•   2:45 . . . . . Business Session

HYM Clerk names a convener of the HYM Nominating Committee from the names sent by the Monthly Meetings.

DECEMBER

Half Yearly Meeting Clerk send letter regarding each Monthly Meeting's covenant share of the approved New York Yearly Meeting budget to the clerks of the Monthly Meetings.

Rahway & Plainfield Christmas Breakfast
Usually held on the 3rd Sunday in December at 9 AM, breakfast followed by worship and singing.
Please contact the meeting if you would like to attend.

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CLERKS POSITIONS

CLERK

• Two-year term, normally beginning in September after nomination in April of even years.
• Duties include: setting agenda for business sessions, circulating the agenda, reporting to New York Yearly Meeting, Clerking the Meeting for Worship with a Concern for Business, and other responsibilities as they may arise.

CLERK OF MINISTRY & COUNSEL

• Two-year term coinciding with the term of the Clerk.
• Duties Include: setting agenda for Ministry & Counsel session, circulating the agenda, clerking the Meeting for Worship with a Concern for Ministry & Counsel of HYM, and other responsibilities as they may arise.

RECORDING CLERK OF BUSINESS SESSION

• Two-year term, normally beginning in September after nomination in April of odd years.
• Duties include: preparing minutes at HYM Business Session, circulating minutes to all Monthly Meetings in advance of next Session.

TREASURER

• The Shrewsbury-Plainfield Half-Yearly Meeting designates a Friend to represent us among the regional meeting treasurers on the New York Yearly Meeting Financial Services Committee. The Half-Yearly Meeting has no treasury of its own.

RECORDING CLERK OF MINISTRY & COUNSEL

• Two-year term, normally beginning in September after nomination in April of odd years.
• Duties include: preparing minutes at HYM Business Session, circulating minutes to all Monthly Meetings in advance of next Session.

NOTE FOR ALL TERMS:

A maximum of 2 consecutive terms may be served with a minimum of one full year before being eligible for appointment to same position.

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COMMITTEES

NOMINATING COMMITTEE

Comprised of 4 members, one from each of the constituent monthly meetings, as appointed by the meetings. Terms are 3 years with a maximum of 2 consecutive terms served with a minimum of one full year before being eligible for appointment to same position.

Positions to be sought by the Nominating Committee:

• HYM Clerk (even year)
• Recording Clerk (odd year)
• HYM Clerk of Ministry & Counsel (even year)
• Recording Clerk of Ministry & Counsel (odd year)
• Two Representatives to NYYM Nominating Committee to serve 3 year terms (1 or 2 representatives each year).
• One Representative to NYYM Ministry & Counsel Coordinating Committee to serve a 3 year term (every 3rd year. or as needed).

The Nominating Committee shall meet in advance of the April HYM Session to prepare the slate of nominations.

MINISTRY & COUNSEL COMMITTEE

Comprised of the Clerk and Recording Clerk of HYM Ministry & Counsel, and the Clerks of the constituent Monthly Meeting's Ministry & Counsel Committees, or their designated representatives.

The duties of the Ministry & Counsel Committee include: overseeing the publication of the HYM newsletter ‘The Candle,’ developing closer ties between the Monthly Meetings, planning HYM events / retreats other than those listed in the calendar.

The Ministry & Counsel Committee shall meet at least two times per year. These meetings are open to all interested in attending. The committee may, if necessary, meet more frequently and in closed session.

HYM GATHERINGS COMMITTEE

Comprised of 4 or more members, one or more from each of the constituent Monthly Meetings, as appointed by the Monthly Meetings.

This committee will plan and promote HYM gatherings as needed.

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2009-10 COMMITTEE APPOINTMENTS

HYM NOMINATING COMMITTEE

HYM GATHERINGS COMMITTEE
Inactive

HYM MINISTRY & COUNSEL COMMITTEE

NYYM Representatives

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