Fall Sessions 2018

Friday, November 9, 2018 - 6:00pm to Sunday, November 11, 2018 - 12:00pm
Rochester, NY - Holiday Inn Rochester
70 State Street
14614 Rochester , NY

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YOU ARE INVITED!

The 2018 NYYM Fall Sessions is being hosted by Farmington-Scipio Regional Meeting (FSRM). We invite and encourage as many Friends as possible to come and share the worship and the fellowship of the gathered Yearly Meeting. The FSRM Host Task Group has been hard at work creating a cohesive program for all participants centering especially around the Commemoration of the 224th Anniversary of the Canandaigua Treaty, celebrated every November 11th. We encourage all participants — especially our young Friends — to attend the commemoration events on Sunday. We’ll have more information online on how that will fit within our schedule as plans progress.

 

We’ll begin with dinner on Friday evening and a multigenerational presentation, “Quakers, Indigenous Peoples and the Land” by Mattie Schmitt and Mike Farrell of the Rochester Friends Meeting. Please join us!

 

We ask that you forward any NYYM Fall Sessions email announcements to your Meeting’s email list to encourage everyone to participate. Keep in mind that those who feel led to attend may require Meeting assistance, both financial and physical.

 

PLEASE NOTE, we are asking for a “Suggested Registration Fee” in an effort to make our Yearly Meeting sessions even more affordable. Those who can pay more than the suggested amount are encouraged to do so, via the Equalization Fund donation line, to help offset those who cannot. Please do not let money stand between you and attending Fall Sessions! Pay what you can for registration and meals, and request Equalization Funds for what you cannot pay. We need your presence to be complete.

 

 

2018 NYYM Fall Sessions Venue & Hospitality

Fall Sessions will be held entirely in the Holiday Inn Rochester, 70 State Street, Rochester NY 14614.  We have a small block of rooms reserved as part of our conference reservation. Reserving a Room at Holiday Inn Rochester Downtown: Our three-letter reservation code is "RSF" -- this code can be used to make reservations online at https://www.ihg.com/holidayinn/hotels/us/en/rochester/rocny/hoteldetail OR call the Toll Free Reservation number 1-800-315-2621 and mention code RSF or Religious Society of Friends.  The block is just for Checking in November 9th / Checking out November 11th. Anyone wanting to arrive earlier or stay longer will need to contact Melanie-Claire to arrange a room rate adjustment for the additional nights.. We are also soliciting hospitality options from local Friends for Friday and/or Saturday nights on a first-to-ask, first-assigned basis. Finally, assistance with finding a motel or other accommodation can be requested. Our Hospitality Coordinator is Bronwyn Mohlke, you can email her at FallSessions2018@gmail.com.

 

2018 NYYM Fall Sessions Youth Program

We are creating a vibrant program for all our teens, ages 13-17, starting with joining the Friday evening multigenerational presentation “Quakers, Indigenous Peoples and the Land” and ending with a road trip to Canandaigua. The Youth Program will examine and engage with Local and Indigenous Knowledge Systems, Native crafts, and a Native-centric movie or two!

 

Youth Program Description for Saturday: Words Matter

A day long experience of examining and engaging with Local and Indigenous Knowledge Systems. What we say, and the words we select to say it, matter. The more clarity demonstrated in our choice of words, the better we will be able to represent our ideas to others and the better they will be able to understand us. When persons of differing perspectives interact together, it is especially important to be sure what has been said by one is what is understood by the other. Because this has so often failed to occur in the shared history of Euro-Americans and Native Americans, the consequences have far too frequently been tragic and traumatic. High stakes decisions and nation-to-nation treaties have failed to meet with success, because of such misunderstandings. By actively engaging through dialog, activities and media presentations we will consider what Local and Indigenous Knowledge Systems might have to offer Quaker youth as they face their own personal, educational, and other high stakes decisions and how best to articulate their thoughts about those decisions to others.

 

On FRIDAY, the teens will join the evening presentation by Mattie Schmitt and Mike Farrell and on SUNDAY, the teens will take a bus to Canandaigua in the morning to participate in the events surrounding the Commemoration of the 224th Anniversary of the Canandaigua Treaty. We’ll have more details on those events online!

 

Children’s Program

Children between the ages of -0- and 12 will be provided with a baby sitter and or a Friendly Adult Presence during meeting and committee times. Parents are responsible for their children during meals. Please note your needs on the registration form, which must be received by October 30th to be included in the Children’s Program arrangements. For the younger children, please plan to bring your child’s favorite snacks, a few toys, and a change of clothing / diapers. If appropriate, the participants of the Children’s Program will also get on the bus to Canandaigua on Sunday morning. Deciding this option will require a one-on-one face-to-face discussion with each child and parent.

 

We always welcome Friendly Adult Presences (FAPs)! We especially need overnight FAPs and Sunday Going to Canandaigua FAPs. All volunteers who would like to work with children and youth must complete a CHILD PROTECTION REGISTRATION FORM online. Contact the Youth Program Coordinator and Melanie-Claire Mallison to FAP!

 

Medical Form

A medical form must be completed for all children and youth attending sessions in addition to the registration form. The medical form is available on the NYYM website (http://nyym.org/committee/sessions-committee, or download here).

 

Registration - Due Tuesday, October 30th

You may register in one of two ways. Either fill out the paper registration form on the back page of the latest Spark and mail it to Bronwyn Mohlke along with your check made out to NYYM OR you can register online at http://nyym.org/content/fall-sessions-2018-registration.  If you register online, you may choose to mail a check or pay online. The registration deadline is Tuesday, October 30th.

Committee Meeting Space and Display Space

Requests for committee meeting space and display space should be directed to Melanie-Claire Mallison.

 

Sustainability

We ask participants to consider their environmental impact when attending any NYYM gathering. Carpool with other attendees from your area, for instance, using the most fuel-efficient vehicle of the group. Bring a travel mug and water bottle with you—some even bring their own utensils and plates! Bring a warm sweater, so that we don’t have to turn up the heat in the entire building for the comfort of two or three people. Instead of printing out the advance documents, save them to your computer or tech device and read them electronically. If you do print them out, be sure to share! Return your nametag holder when you last leave the venue, so they can be used again. Whatever ways you can think of to lower your carbon footprint, to reduce and reuse, will be greatly appreciated.

 

FSRM Host Task Group

Melanie-Claire Mallison, Bronwyn Mohlke, Dawn Pozzi

 

Volunteer!

We have many opportunities for participants to volunteer. Please consider spending a few hours of your time (or more!) to help us host the Yearly Meeting Sessions. We primarily need folks to open their homes to our participants. Many of our attenders cannot afford to stay at the hotel and so they depend on our generosity in sharing our living spaces.  Bronwyn Mohlke is coordinating host offers and hospitality requests, so please email her as soon as possible to help out. She has a form for you to fill out to facilitate matching requests to hosts. If you are interested in any of the other volunteering opportunities (greeters, registration table, microphone runners, clean up, etc.) please add yourself to The Volunteer Spreadsheet

 

There are three notes for the volunteer list:

  • Everyone must register for Fall Sessions too, so we have contact information for them and know they are really attending
  • Offering to volunteer via this google doc is not a guarantee of acceptance of the offer to volunteer (sorry!)
  • Folks who volunteer to work with any age child must read and complete the Child Protection Policy and Form found online at http://nyym.org/content/nyym-child-protection-policy

 

We look forward to welcoming you to Fall Sessions!

 

Carpooling

 

We strongly encourage carpooling to and from Fall Sessions! Carpooling is an opportunity for meeting new (f)Friends, strengthening old bonds, and helping reduce the carbon footprint of our sessions. Please see the carpooling list to sign up as a driver, or join an existing carpool as a passenger.

 

 

Schedule

FRIDAY, NOVEMBER 9TH

6:00-6:30p, Registration

(Friends can set up their display tables during this time if they’d like)

6:30-7:30p, Buffet Dinner

7:30-9:00p, Quakers, Indigenous Peoples and the Land

Quakers served as witnesses to the Canandaigua Treaty of 1794, polishing the chain of friendship between the Iroquois and Quakers that dates back to 1682. After briefly outlining how greed for land in Pennsylvania and New York strained this friendship historically, Mattie Schmitt and Mike Farrell, of the Rochester Friends Meeting, and Michelle Schenandoah, JD & LL.M. (Oneida-Wolf Clan, thought leader, writer and consultant), will lead a discussion of how Quakers can be friends and allies of Indigenous peoples in the 21st century. Sponsored by 1816 Farmington Quaker Meetinghouse with support from NYYM Indian Affairs Committee, and by Rochester Friends Meeting.

 

SATURDAY, NOVEMBER 10TH

8:00-9:00a, Registration, display set-up, and continental breakfast

8:00a-9:00p, Youth Program thru-out the day

9:00-9:45a, Meeting for Worship

10:00a-12:00p, Children’s Program

10:00a-12:00p, Meeting for Worship with a Concern for Business

12:15-1:15p, Buffet Lunch

1:30-6:00p, Children’s Program joins Youth Program for Arts & Crafts

1:30-3:30p, Meeting for Worship with a Concern for Business

3:45-4:45p, Committee Meetings [Section 1]

5:00-6:00p, Committee Meetings [Section 2]

6:00-7:00p, Buffet Dinner

7:00-9:00p, Coordinating Committee Meetings

(Coordinating Committees are welcome to begin meeting over dinner.
Please let Melanie-Claire know if you would like to take advantage of this option.)

7:00p, Youth Program – Movie Night! (In Youth Suite)

 

SUNDAY, NOVEMBER 11TH

7:30-8:30a, Registration and continental breakfast

8:30a, Children’s and Youth Program participants leave for Canandaigua*

8:30-9:30a, Meeting for Worship

9:45a-12:00p, Meeting for Worship with a Concern for Business

12:00-1:00p, Lunch (Box lunches. Friends are welcome to stay or grab-n-go)

* Youth Program parents are asked to meet their child(ren) in Canandaigua.
But all transportation details are open to discussion as youth register!

1:00-2:00p, Clean up, pack up displays, head for Canandaigua!

 

Advance Documents

 

Honoring the Commemoration of the 224th Anniversary of the Canandaigua Treaty at NYYM Fall Session

 

Dear Fall Sessions Participants:

 

As noted above, we are giving special attention to the Commemoration of the 224th Anniversary of the Canandaigua Treaty, celebrated every November 11th. We encourage all participants — especially our young Friends — to attend the commemoration events on Sunday.

 

We will prepare ourselves for the Sunday events with our Friday evening presentation, “Quakers, Indigenous Peoples and the Land” from 7:30-9:00 p.m.

 

Quakers served as witnesses to the Canandaigua Treaty of 1794, polishing the chain of friendship between the Iroquois and Quakers that dates back to 1682. After briefly outlining how greed for land in Pennsylvania and New York strained this friendship historically, Mattie Schmitt and Mike Farrell, of the Rochester Friends Meeting, and Michelle Schenandoah, JD & LL.M. (Oneida-Wolf Clan, thought leader, writer and consultant), will lead a discussion of how Quakers can be friends and allies of Indigenous peoples in the 21st century. Sponsored by 1816 Farmington Quaker Meetinghouse with support from NYYM Indian Affairs Committee, and by Rochester Friends Meeting.

 

On Saturday, the Youth Program will continue to explore the issues of being friends and allies through discussions, crafts, movies, and – just for fun! – a visit to the Strong Museum of Play, http://www.museumofplay.org/

 

On Sunday, the Children’s and Youth Programs will join up over breakfast and take a bus to Canandaigua.  The Seneca Art & Culture Center will be open.  The center fulfills a vision of a permanent, year-round interpretive facility at Ganondagan telling the story of the Seneca and Haudenosaunee (Iroquois) contributions to art, culture and society for more than 2,000 years to the present day, saying “Our goal is to tell the world that we are not a people in the past tense. We live today. We have adapted to the modern world, but we still maintain our language, ceremonies, land base, government, lineages and culture. When you’re a native person, your story is often told by other people. Here, we tell our own story.”  Exhibit Hours: Tuesday - Sunday, 9 am - 4:30 pm

 

Once the business of the Yearly Meeting concludes in Rochester, we encourage everyone to join us in Canandaigua!  Stay for as long as you can and enjoy the melding of hearts and minds. From the Commemoration site, http://ganondagan.org/events-programs/canandaigua-treaty-event

 

The commemoration of the Canandaigua Treaty will take place on Sunday, November 11th, on the front lawn of the Ontario County Court House on Main Street in Canandaigua, New York. Please join us for a time of Peace and Friendship to commemorate a very important Treaty between the people of the United States of America and the Haudenosaunee (Iroquois) people. This event is Free and open to the public 

 

Schedule of Events – Keep an eye on the website for further details.

 

  1. Native American Arts & Craft Sale (gymnasium) - 11 am - 6 pm 
  2. Parade from Canandaigua Primary School to Courthouse (parking lot) - 1:30 pm 
  3. Commemoration Ceremony, Ontario County Court House lawn - 2 pm 
  4. Keynote Speaker: Douglas M. George-Kanentiio (Mohawk) speaking on "The Influence of Women in Iroquois History from the American Revolution to Current Times" (auditorium) - 6 pm 
  5. Iroquois Social Dancing (gymnasium) - 7:30 pm - 8:30 pm  

 

Unless otherwise specified, all activities take place at the Canandaigua Primary School, 96 W. Gibson Street, Canandaigua, NY

 

Mattie Schmitt adds; Usually, the crafts portion is set up in the school gym fairly early and continues throughout the day, but the commemoration event does not start until early afternoon with a parade – this year includes an enlarged peace parade – from the elementary school in Canandaigua to the site in front of the Canandaigua court house, where the commemoration occurs at about 1:30 to 2 PM.  This event may be 45min-1 hour long. It is attended by Farmington Friends and Quakers from around the region, and, most importantly, folks from the Haudenosaunee Confederacy. Parade signs indicating the Quaker presence would be most welcome, BUT THEY NEED TO BE APOLITICAL as Ganondagan State Historic Site is non-partisan. There is a dinner served to all attending the event at the elementary school beginning at about 4 PM, followed by a relevant talk in the auditorium, and Iroquois social dancing in the gym in the evening. All of the events are for all ages, so I would encourage adults attending Fall Sessions to join the youth for the events, which immediately follow the end of Fall Sessions. Canandaigua is about a 30-40 min drive from Rochester and not far from the NY Thruway.

 

In gratitude

Mattie Schmitt

Rochester Friends Meeting